Core
Participant Profiles
Comprehensive participant records with structured overviews, communication preferences, key contacts, and a full activity timeline — always current, always complete.
Built for NDIS · Aged Care · Home & CommunityPerson-centred care,
Person-centred care,
beautifully organised.
Care Nexus brings every participant, stakeholder, plan, and clinical record into one coherent platform — purpose-built for the complexity of modern disability and aged care.
No credit card required · Australian-owned and hosted · HR Nexus tools included
Active ParticipantsLive
OverviewCare PlansFundingNotes
- Amara MitchellSupport Coordinator: J. Thompson · NDIS #43221Active
- Robert KowalskiPlan Manager: S. Patel · NDIS #38104Review Due
- Sophie NguyenOT: Dr. Chen · NDIS #51890Onboarding
24
Participants
6
Support Reqs
98%
Plan Utilisation
Trusted for
- NDIS Participant Management
- Aged Care Services
- Home & Community Care
- Clinical & Administrative
Everything you need
One platform,
every touchpoint.
From funding plans to medication charts, service requests to stakeholder access — Care Nexus handles the full participant lifecycle without the patchwork of disconnected tools.
Care Plans
Seven structured sections — from participant preferences to risk management — with editable fields, goal tracking, and signature blocks for full accountability.
Service Requests
A 5-stage workflow tracker from request to resolution, with chevron-based status visualisation, scheduling, and a rich detail page for each support need.
Medication Charts
Monthly administration grids with clickable status tracking, PRN logging, compliance summaries, and month-by-month navigation to keep clinical records audit-ready.
Funding Plans
Track NDIS budget allocations, spending to date, and support category breakdowns in a clear dashboard — with alerts before funds are exhausted.
Documents & Notes
Structured progress notes, document storage, and an organised attachment library — all searchable, timestamped, and linked directly to each participant.
Role-Based Stakeholder Access
Granular data sharing controls let you define exactly what support coordinators, OTs, plan managers, family members, and care providers can see — with one-click toggling, approval workflows, and access retention rules for removed stakeholders. Privacy built in, not bolted on.
Scheduling
Book one-off, recurring, or date-range support sessions with drag-and-drop simplicity. Assign staff, set reminders, and view participant schedules in a unified calendar view.
Invoice Generation
Automatically generate NDIS-compliant invoices from delivered services. Map line items to support categories, apply correct price guide rates, and send with a single click.
Participant Onboarding
A guided step-by-step onboarding flow that collects NDIS plan details, emergency contacts, communication preferences, and consent documents — reducing setup time from hours to minutes.
Participant Portal
Self-Service Request Portal for Participants
Empower participants and their families to submit service requests directly through a purpose-built portal — selecting support types, preferred times, and adding notes. Requests flow automatically into the coordination workflow, so nothing gets lost and every voice is heard from the start.
Powered by HR Nexus
Your workforce,
managed alongside
your participants.
Care Nexus integrates directly with HR Nexus — Appliq’s Australian-built HR platform — so your staff management lives right beside your participant management. No switching tools. No duplicate data.
Offer Letter Generation
One-click offer letters with role-based templates, manager approval routing, and automatic e-signature collection.
AI-Powered Reference Checks
AI analyses referee responses for sentiment, flags concerns, and provides confidence scores — automated and objective.
Employee Self-Service Portal
Employees enter their own details, upload compliance documents, and manage profile data — reducing HR admin by up to 80%.
Document Management & Expiry Alerts
Role-based document requirements with custom expiry dates and automated alerts — so police checks, certifications, and qualifications never lapse unnoticed.
Custom Business Language
Rename any field to match your organisation’s terminology. "Last Name" becomes "Family Name" across the entire system with one change.
Complete Audit Trail
Every view, edit, deletion, and login is tracked and timestamped — full compliance records for NDIS audits and Fair Work requirements.
How it works
Built around the
participant journey.
Every feature follows a thoughtful workflow — from initial onboarding through to ongoing care coordination and reporting.
Step 1 · Onboarding
Everything about a participant,
in one place from day one.
- NDIS plan details and support categories
- Communication and accessibility preferences
- Emergency contacts and key relationships
- Medical history and risk flags
10
Tab sections
∞
Custom fields
5
Stakeholder roles
Who it's for
Designed for every
voice in the team.
Care Nexus adapts to each stakeholder's role — showing them what matters, hiding what doesn't, and keeping the participant at the centre of every interaction.
Support Coordinators
Full participant visibility — support needs, care plans, notes, and stakeholder management in one dashboard.
Occupational Therapists
Access clinical records, care plans, assessments, and medication charts relevant to your practice.
Plan Managers
Monitor funding allocation, track spending against categories, and view plan review timelines.
Family Members
Stay informed with controlled access to care updates, schedules, and contact details — nothing more, nothing less.
Care Providers
Receive service request assignments, log service delivery, and track outcomes within your scope.
The difference it makes
Real outcomes for
real care teams.
- Reduction in admin time per participant per week
- 60%Reduction in admin time per participant per week
- Faster stakeholder onboarding vs manual processes
- 5xFaster stakeholder onboarding vs manual processes
- Medication compliance tracking accuracy
- 98%Medication compliance tracking accuracy
- Siloed tools needed — one platform does it all
- 0Siloed tools needed — one platform does it all
Simple, transparent pricing
Plans that grow
with your organisation.
Per employee, per month — no hidden fees, no lock-in contracts. All plans include onboarding support and access to the full Care Nexus platform.
- Client profiles & overviews
- Guided participant onboarding
- Care plans
- Progress notes
- Rostering & SchedulingLinked to Timesheets
- Mobile App — GPS-verified clock in & out + travel claim
- Mobile App — Staff accept assigned shifts
- Mobile App — Staff pick open shifts
Most Popular
Professional
For growing organisations that need the full toolkit
AUD19/employee/month
+GST · billed annually
- Everything in Basic, plus:
- Medication charts & PRN logging
- Client Mobile App — Accept shift
- NDIS-compliant invoice generation
- Funding plan & budget tracking
- Care plans & goals
- Role-based stakeholder access
- Client Mobile App — Service request management
Enterprise
For multi-site organisations & large providers
Custom
Volume pricing · contact our team
- Everything in Professional, plus:
- HR Nexus — Offer Letter Generation
- HR Nexus — AI Reference Checks
- HR Nexus — Audit Trail & Compliance
- HR Nexus — Custom Business Language
- API access & integrations
- Custom workflows & automations
- Multi-site & multi-location support
- Volume discounts available for organisations with 50+ employees.
- All prices in AUD and exclude GST.
- No lock-in contracts — cancel or change plans anytime.
Get started
Ready to bring your
care team together?
See Care Nexus in action with a personalised demo — tailored to your organisation’s size, services, and workflows.
No commitment required · NDIS, Aged Care & HCP specialists available
Built by
Purpose-built software
for Australian businesses.
AppliQ TechnologiesABN 61 657 167 274 · Perth, WA
AppliQ Technologies creates intelligent, compliance-first software designed for the operational realities of Australian industries. Care Nexus is our second product — built alongside HR Nexus to give care organisations a complete business stack.
- Australian Owned
- Enterprise-Grade Security
- AI-Powered
- Compliance-First
- 20+ Years IT Experience
Get in touch with AppliQ
- Level 28, 140 St Georges Terrace, Perth WA 6000, Australia
- sales@appliq.com.au
- 08 6289 8822
- appliq.com.au
Our product suite
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Care Nexus
Participant management for NDIS, aged care, and home & community care — care plans, support workflows, medication charts, invoicing, and more.
carenexus.com.au